Patient Find

Patient Recruiters, Principal Investigators and Study Coordinators can greatly improve clinical trial retention and reduce patients lost to follow-up by simply obtaining more contact information when the patient is first recruited into a study.  Detailed contact information will allow a search company, such as OmniTrace, many more avenues to find a patient in the event the patient becomes lost. 

We suggest you request the following information when enlisting a new patient for a clinical trial: 

• Full Name
• Current Address
• Maiden Name (if applicable)
• Social Security Number
• Date of Birth
• State of Birth
• Physical Description
• Marital Status
• Employer / Occupation
• Education (high school, college, years attended)
• Military Service (branch, when discharged)
• Religion (where they attend church)
• Hobbies
• Family Member (s) Address and Phone Information
• Best Person To Contact In Event Of Emergency

Having a patient’s Social Security Number (SSN) typically allows us to to use proprietary databases to find a patient fast.  However, in many instances, having a SSN is not enough to find a patient.  This might occur if:

• A patient is not using their SSN to conduct personal transactions.
• A patient is not residing under their own name (e.g. living with relative or friend).
• A patient provides the wrong SSN, it is taken down incorrectly, or it is illegible.
• A patient is using another person’s SSN (e.g. a wife is using her husband’s SSN).
• A patient becomes indigent.
• A patient is in a nursing home.
• A patient has little or no consumer history.

In the above instances and others, OmniTrace will likely need information, besides a SSN, to find a lost patient. 

For your convenience, here is the form we use at OmniTrace when we request information on a missing subject:

Missing Person Search Form (PDF File)

Perhaps you can use it as a guideline to create a new, more detailed, patient intake form. 

Please share your thoughts regarding our post.  Also, please email or call us with any questions you have about our OmniTrace Corp. patient find and patient retention services:

dave@omnitrace.com (Dave Betz)
888-965-6696

THE CONTENT ON OUR OMNITRACE OWNED WEBSITES IS MERELY GENERAL INFORMATION OBTAINED BY ORDINARY PEOPLE AND NOT LEGAL ADVICE.  ONLY A QUALIFIED LAWYER CAN GIVE LEGAL ADVICE.  WE ARE NOT LAWYERS.